Request a Meeting Room

Requests to use Library meeting room space should be submitted on this form to the Library Administration Office at least five days before the proposed meeting. Rooms may be reserved up to six months in advance. This form must be signed by the organization’s Liaison. It is expected that the Liaison will attend each meeting and assume responsibility for any function that includes participants under the age of 18. Liaison, as well as the organization, shall be held responsible for damage to Library property. Meetings and other functions must be open and free of charge to the general public.

There is no fee for meeting room use.

Please read the Library’s Meeting Room Policy.

Name of Organization

Date of Meeting Start Time End Time
Day of the Week

(Meetings must be held during regular Library hours and rooms must be cleared at least 10 minutes before)

Number of People
Expected		 Number of Chairs
Needed		 Number of Tables
Needed

Nature or Purpose of Meeting

Do you plan to serve refreshments?
 yes no

Please check off items you will need for your meeting/program:

 Podium  Overhead Projector  Easel  VCR/DVD Player
 Microphone  Screen  Dry Erase Board

Any other needs?

Describe the type of set-up you need

The library posts the following notice in conjunction with it published schedule of meetings to be held in the library by organizations such as yours. The organization is responsible for including a similar notice regarding the need for a special accommodation with any publicity it releases for a meeting it will hold in the library.

"Activities held in the library are subject to the requirements of the American with Disabilities Act (ADA). Organizations must comply with applicable ADA requirements when using library meeting rooms, and are responsible for providing, and if necessary paying for, qualified interpreters or auxiliary aids requested in order to accommodate any person(s) in accordance with such requirements. Any person who will require such an accommodation is requested to notify both the organization and the library's administration office as promptly as possible."

I agree to all conditions as set by the library's policy on meeting room usage and as stated above.

Liaison Date
Phone Number(s) Email address

Reservation Request forms can be approved only by the Library Director or Office Manager

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