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Meeting Room Application

LIBRARY MEETING ROOM RESERVATION REQUEST FORM

Requests to use Library meeting room space should be submitted on this form to the Library Administration Office at least five days before the proposed meeting. Rooms may be reserved up to six months in advance. This form must be signed by the organization's Liaison. It is expected that the Liaison will attend each meeting and assume responsibility for any function that includes participants under the age of 18. Liaison, as well as the organization, shall be held responsible for damage to Library property. Meetings and other functions must be open and free of charge to the general public.

There is no fee for use by non-profit organizations.
Businesses may reserve a room for a fee of $20.00 per hour.

Please read the library's Meeting Room Policy.

The Organization's Liaison Must Complete and Sign This Section:

Name of Organization:

Date(s) of Meeting/Function:

Start Time: End Time:

(Meetings must be held during regular Library hours and rooms must be cleared at least 10 minutes before

Number of People Expected:

Nature or Purpose of Meeting/Function:

Do you plan to serve refreshments and/or use the Library's kitchen facilities? yes no

(Use of the Library's stove, ovens, and sink are allowed. All coffee pots and coffee/tea supplies must be brought in by the organization. All supplies in the Library's Kitchen are not for public use.)

Please check off items you will need for your meeting/program.

Podium Slide Projector Microphone Screen VCR Easel Dry Erase Board Overhead Projector (This must be arranged at the Library's Main Service Desk.

Number of Chairs needed:

Number of Tables:

Any other Needs:

Describe the type of set-up you need:

The library posts the following notice in conjunction with it published schedule of meetings to be held in the library by organizations such as yours. The organization is responsible for including a similar notice regarding the need for a special accommodation with any publicity it releases for a meeting it will hold in the library.

"Activities held in the library are subject to the requirements of the American with Disabilities Act (ADA). Organizations must comply with applicable ADA requirements when using library meeting rooms, and are responsible for providing, and if necessary paying for, qualified interpreters or auxiliary aids requested in order to accommodate any person(s) in accordance with such requirements. Any person who will require such an accommodation is requested to notify both the organization and the library's administration office as promptly as possible."

I agree to all conditions as set by the library's policy on meeting room usage and as stated above.

Liaison:

Phone Number(s):

E mail address:

Date:

Reservation Request forms can be approved only by the Library Director or Business Manager

Hinsdale Public Library - 20 East Maple Street Hinsdale, IL 60521 Phone: (630) 986-1976